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Mail Services and Central Receiving

Bulk Mail Guidelines

ATTENTION: Many Bulk Mail Guidelines have changed. Please review carefully or Contact Us to ask questions.

Bulk Mail (Business Mail) is a cheaper way of sending out official UTTyler mail. You do need to follow a few guidelines though. Standard Mail is mail matter not required to be mailed as First-Class Mail or Periodicals. Lower non-profit prices are available for Standard Mail but require specific authorization. As an educational institution we are able to do so.

You MUST have a permit indicia imprint or on the envelope in order to send out business mail.

Rules and Regulations	Permit 963 Non-Profit	Permit 85 Non-Profit
Number of Pcs	200	200
Size and Weight Req	Non-Profit	Non-Profit
Prices	Starts at $0.115	Starts at $0.115
IMPORTANT INFO	Flat Addressing	Flat Characteristics

For Bulk Mail to work, there are rules to follow for the sizing, addressing, and weight requirements as in the links given above. The other requirement is that the mail be put in zipcode order from smallest zipcode to largest. The most helpful way to sperate these is in seperate mail bins or trays. You may request a mail tray by calling 7086 or EMAIL US.

Design
Click Letters and Postcards for the design requirements. You will need to know about TABBING requirements as well.

Design

Click Letters and Postcards for the design requirements.

You will need to know about TABBING requirements as well.

Eligibility
Mailings of 200 or more addressed pieces must sorted in ascending zip code order before picked up to be considered elegible. Each piece must include a complete delivery address with correct ZIP Code or ZIP+4 code.

Endorsements
To qualify for the Bulk Mail, the USPS requires certain addressing standards. For more information, Click HERE. Addresses on all pieces must be updated within 95 days before mailing through a USPS approved address update method (e.g., ACS, NCOALink, FASTforward, or the appropriate ancillary service endorsement except Forwarding Service Requested. 507.1.5). Return Service Requested is the most common. This must be placed under the Return Address (which should be at the top left of the mail piece). The department will incur the full price of the piece if it is returned for address correction. For an overview of the Move Update standards, see Quick Service Guide 230a. A certified process (233.3.6.2) must be used within 12 months before mailing to ensure accuracy of 5-digit ZIP Codes. This is the most strict one now. There are many ways to take care of addressing standards but the usual way is Return Service Requested. This must be located under the return address. What this does it tell the PO that you decided to keep up with your own addresses and will promise to change them if they are returned to you. The downside is that you will spend .44 cents(or current first class letter rate) if they are returned to you.

Endorsements

To qualify for the Bulk Mail, the USPS requires certain addressing standards. For more information, Click HERE. Addresses on all pieces must be updated within 95 days before mailing through a USPS approved address update method (e.g., ACS, NCOALink, FASTforward, or the appropriate ancillary service endorsement except Forwarding Service Requested. 507.1.5). Return Service Requested is the most common. This must be placed under the Return Address (which should be at the top left of the mail piece). The department will incur the full price of the piece if it is returned for address correction. For an overview of the Move Update standards, see Quick Service Guide 230a. A certified process (233.3.6.2) must be used within 12 months before mailing to ensure accuracy of 5-digit ZIP Codes.

This is the most strict one now. There are many ways to take care of addressing standards but the usual way is Return Service Requested. This must be located under the return address. What this does it tell the PO that you decided to keep up with your own addresses and will promise to change them if they are returned to you. The downside is that you will spend .44 cents(or current first class letter rate) if they are returned to you.

FAQS
Q. What will my mailing cost me? A. Depends on dimensions and design. Click Here to price your own. Remember that this is just for estimate postage. There may be other factors that effect your final postage. Q. Does design have anything to do with price? A. Design actually has a lot to do with your postage. Be careful not to go over the weight requirements on mailings. Each ounce could potentially cost you big on each job.

FAQS

Q. What will my mailing cost me?
A. Depends on dimensions and design. Click Here to price your own. Remember that this is just for estimate postage. There may be other factors that effect your final postage.

Q. Does design have anything to do with price?
A. Design actually has a lot to do with your postage. Be careful not to go over the weight requirements on mailings. Each ounce could potentially cost you big on each job.

The University of Texas at Tyler
Physical Plant
3900 University Boulevard
Tyler, Texas 75799
Phone (903) 566-7291
Fax (903) 566-7085

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Last Published 2/10/12