Financial Services

Meals and Lodging

Click here for Meal and Lodging Rates (Comptroller's website)
For Texas locations not found on the website above, use $77 lodging rate and $46 meals rate.

NOTE:  A state employee may claim less than the maximum meal reimbursement rate for a duty point and use the amount of the reduction to increase the maximum lodging reimbursement rate for the duty point. This is allowable for in-state and out-of-state travel. Example:  Gloria is a state employee who is planning to travel to Florida for a business meeting. The maximum lodging rate for Florida at the time is $100 per day and the maximum meal reimbursement rate is $45 per day. Gloria finds a hotel very close to where her business meeting is being held, but the hotel charges $110 per night. Gloria decides that she would like to reduce her meal reimbursement from $45 to $35 so that she can use the $10 reduction to stay in the convenient hotel.

Meals
*	Meals are reimbursable up to the daily maximum set forth by the Comptroller,  not to exceed actual expenses.  The travel reimbursement rate is not a per diem.  Receipts are not required.
*	Meals are only reimbursed for overnight travel.
Lodging
*	Lodging is reimbursable up to the daily maximum set forth by the Comptroller per night and is limited to actual expenses based on receipts.
*	For in-state travel, a Texas Hotel Exemption Certificate must be provided to the lodging establishment at check-in.
*	For employees sharing a room:  Each employee must submit a travel voucher for reimbursement of his or her share.  The lodging establishment will split the bill if the request is made at the time of the room reservation.
*	The Texas Procurement and Support Services agency contracts with hotels for discounted rates for state employees on travel while doing business for the State of Texas.  Employees are required to use Contracted Hotels or hotels included in UT System's Starwood Program.

 

 

 

 

Questions should be directed to:
Faye Ingram at (903) 565-5981 or fingram@uttyler.edu

 

 

Office of Financial Services
3900 University Blvd
Tyler, TX  75799
Fax: 903.565.5509